Purpose
USA Cycling is committed to protecting the health and well-being of our employees and their families, athletes, contractors, vendors, and others visiting USA Cycling facilities. This policy is based on guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and other public health authorities. The COVID-19 vaccine has been determined to be a safe and effective measure for preventing COVID-19 infection.
Scope
This policy applies to all USA Cycling employees and others, including athletes, contractors, vendors, and others who work, visit, or provide services to USA Cycling (collectively “Covered Individuals”).
Vaccination Policy
USA Cycling requires all Covered Individuals to obtain and maintain up-to-date COVID-19 vaccinations or secure an approved exemption as described below.
USA Cycling employees who do not comply will have their employment terminated. Contractors, vendors, and other non-staff members may not access any USA Cycling facilities and may have their contracts with USA Cycling terminated.
Previous history of COVID-19 from which the individual recovered more than 90 days earlier, or a previous positive antibody test for COVID-19 does not waive the vaccination requirement. The process for seeking an exemption is explained below.
Any Covered Individuals approved for an exemption must comply with all USA Cycling instructions regarding steps to be taken by unvaccinated individuals to reduce the risk of spreading COVID (e.g., mask-wearing and social distancing), including regular COVID testing at a frequency prescribed by USA Cycling.
Full Vaccinated Status
You are considered fully vaccinated two weeks after completing a primary series of a COVID-19 vaccine, namely:
- Two weeks after your second dose in a two-dose vaccine series such as the Pfizer or Moderna vaccines, taken with at least the minimum recommended intervals between doses. This includes “mix and match” doses of two different two-dose approved vaccines.
- Two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen (J&J) vaccine.
- Two weeks after completing the entire recommended series of a vaccine listed for emergency use by the World Health Organization (WHO), such as the Astra-Zeneca vaccine (a two-dose vaccine).
In addition to completing a primary series, if eligible and recommended to receive one, you must receive a booster shot or an additional vaccine dose to be considered up to date on your vaccine.
Vaccine Administration
Covered Individuals may use state and local public health providers and pharmacy outlets to obtain appointments to receive the vaccine. Covered Individuals may also work with their medical provider to determine where to get a COVID vaccination or utilize the CDC’s Vaccine Finder website. Paid leave may be available for employees to cover time spent receiving the COVID-19 vaccination.
Proof of Vaccination Status
All Covered Individuals must provide written proof of vaccination status by March 31, 2022. New hires and other new Covered Individuals must provide proof of vaccination status before their first day of work.
USA Cycling will accept the following types of documents:
- a COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or World Health Organization Yellow Card) which includes the name of the person vaccinated, type of vaccine provided, and date the last dose administered),
- a photo of a Vaccination Record Card as a separate document, or
- a photo of a Vaccination Record Card stored on a phone or electronic device.
Do not include any medical or genetic information with your proof of vaccination. USA Cycling will keep your vaccination information confidential.
The creation, purchase, or sale of vaccine cards is illegal and endangers public safety. The unauthorized use of an official government agency’s seal on such cards is a crime. Criminal penalties may include hefty fines and prison time and are grounds for disciplinary action. USA Cycling penalties may consist of further sanctions, including termination of employment for USA Cycling employees, termination of contracts, termination of access to USA Cycling Facilities, or removal from any USA Cycling Programs or USA Cycling Team Activities.
Exemptions
An employee or job applicant who (i) has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) objects to being vaccinated based on a sincerely held religious belief, observance, or practice may request an exemption from this vaccination policy. All requests should be directed to Legal.
USA Cycling will engage in an interactive process to determine if an exemption as a reasonable accommodation may be appropriate. This process will involve exchanging information about the reasons for the request (e.g., information regarding the disability) and identifying appropriate workplace accommodations (e.g., remote work, if possible).
An exemption as a reasonable accommodation may be provided so long as it does not cause undue hardship for the organization or directly threaten others’ health and safety. This determination will be made on a case-by-case basis. Any medical information concerning an employee’s or job applicant’s limitations or reasonable accommodation needs will be kept in strict confidence in compliance with applicable federal, state, and local laws. Employees and job applicants may request an exemption as a reasonable accommodation without fear of retaliation.
Modifications
This policy is subject to change without prior notice, at the sole discretion of USA Cycling; however, USA Cycling will make best efforts to communicate any changes to all Covered Individuals in advance.
Enforcement & Non-Retaliation
For USA Cycling employees, failure to comply with this vaccine policy may result in discipline, up to and including termination of employment. Failure to comply with the vaccine policy by other Covered Individuals may result in termination of their contract with USA Cycling, loss of access to USA Cycling facilities, or prohibition from participating in any USA Cycling activity. Please direct any questions regarding the vaccine requirement to Legal.
USA Cycling prohibits any form of discipline, reprisal, intimidation, or retaliation against anyone reporting a violation of the vaccine policy or any other health and safety concern. Report any concerns to Legal.
Purpose
USA Cycling is committed to protecting the health and well-being of our employees and their families, athletes, contractors, vendors, and others visiting USA Cycling facilities. This policy is based on guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and other public health authorities. The COVID-19 vaccine has been determined to be a safe and effective measure for preventing COVID-19 infection.
Scope
This policy applies to all USA Cycling employees and others, including athletes, contractors, vendors, and others who work, visit, or provide services to USA Cycling (collectively “Covered Individuals”).
Vaccination Policy
USA Cycling requires all Covered Individuals to obtain and maintain up-to-date COVID-19 vaccinations or secure an approved exemption as described below.
USA Cycling employees who do not comply will have their employment terminated. Contractors, vendors, and other non-staff members may not access any USA Cycling facilities and may have their contracts with USA Cycling terminated.
Previous history of COVID-19 from which the individual recovered more than 90 days earlier, or a previous positive antibody test for COVID-19 does not waive the vaccination requirement. The process for seeking an exemption is explained below.
Any Covered Individuals approved for an exemption must comply with all USA Cycling instructions regarding steps to be taken by unvaccinated individuals to reduce the risk of spreading COVID (e.g., mask-wearing and social distancing), including regular COVID testing at a frequency prescribed by USA Cycling.
Full Vaccinated Status
You are considered fully vaccinated two weeks after completing a primary series of a COVID-19 vaccine, namely:
- Two weeks after your second dose in a two-dose vaccine series such as the Pfizer or Moderna vaccines, taken with at least the minimum recommended intervals between doses. This includes “mix and match” doses of two different two-dose approved vaccines.
- Two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen (J&J) vaccine.
- Two weeks after completing the entire recommended series of a vaccine listed for emergency use by the World Health Organization (WHO), such as the Astra-Zeneca vaccine (a two-dose vaccine).
In addition to completing a primary series, if eligible and recommended to receive one, you must receive a booster shot or an additional vaccine dose to be considered up to date on your vaccine.
Vaccine Administration
Covered Individuals may use state and local public health providers and pharmacy outlets to obtain appointments to receive the vaccine. Covered Individuals may also work with their medical provider to determine where to get a COVID vaccination or utilize the CDC’s Vaccine Finder website. Paid leave may be available for employees to cover time spent receiving the COVID-19 vaccination.
Proof of Vaccination Status
All Covered Individuals must provide written proof of vaccination status by March 31, 2022. New hires and other new Covered Individuals must provide proof of vaccination status before their first day of work.
USA Cycling will accept the following types of documents:
- a COVID-19 Vaccination Record Card (issued by the Department of Health and Human Services Centers for Disease Control & Prevention or World Health Organization Yellow Card) which includes the name of the person vaccinated, type of vaccine provided, and date the last dose administered),
- a photo of a Vaccination Record Card as a separate document, or
- a photo of a Vaccination Record Card stored on a phone or electronic device.
Do not include any medical or genetic information with your proof of vaccination. USA Cycling will keep your vaccination information confidential.
The creation, purchase, or sale of vaccine cards is illegal and endangers public safety. The unauthorized use of an official government agency’s seal on such cards is a crime. Criminal penalties may include hefty fines and prison time and are grounds for disciplinary action. USA Cycling penalties may consist of further sanctions, including termination of employment for USA Cycling employees, termination of contracts, termination of access to USA Cycling Facilities, or removal from any USA Cycling Programs or USA Cycling Team Activities.
Exemptions
An employee or job applicant who (i) has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) objects to being vaccinated based on a sincerely held religious belief, observance, or practice may request an exemption from this vaccination policy. All requests should be directed to Legal.
USA Cycling will engage in an interactive process to determine if an exemption as a reasonable accommodation may be appropriate. This process will involve exchanging information about the reasons for the request (e.g., information regarding the disability) and identifying appropriate workplace accommodations (e.g., remote work, if possible).
An exemption as a reasonable accommodation may be provided so long as it does not cause undue hardship for the organization or directly threaten others’ health and safety. This determination will be made on a case-by-case basis. Any medical information concerning an employee’s or job applicant’s limitations or reasonable accommodation needs will be kept in strict confidence in compliance with applicable federal, state, and local laws. Employees and job applicants may request an exemption as a reasonable accommodation without fear of retaliation.
Modifications
This policy is subject to change without prior notice, at the sole discretion of USA Cycling; however, USA Cycling will make best efforts to communicate any changes to all Covered Individuals in advance.
Enforcement & Non-Retaliation
For USA Cycling employees, failure to comply with this vaccine policy may result in discipline, up to and including termination of employment. Failure to comply with the vaccine policy by other Covered Individuals may result in termination of their contract with USA Cycling, loss of access to USA Cycling facilities, or prohibition from participating in any USA Cycling activity. Please direct any questions regarding the vaccine requirement to Legal.
USA Cycling prohibits any form of discipline, reprisal, intimidation, or retaliation against anyone reporting a violation of the vaccine policy or any other health and safety concern. Report any concerns to Legal.